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Answers to our most frequently asked questions can be found below  if your question is not answered please contact the RCR Learning Team or phone +44 (0)20 7406 5942.  

Registration

Q. What concession rates are available?
A. Members rates are available for RCR Fellows and members and trainee RCR members. Other concession rates apply to students, allied healthcare professionals and those who are retired.

Q. When do bookings close?
A. Limited in-person tickets available and will close on Wednesday 5 October, 9:00 am (BST) subject to availability. Please note that in-person tickets may sell out before this date – those interested in attending are advised to book tickets early. Online tickets will close at 17:00 (BST) on Wednesday 12 October. 

Q. Do I need to specify which sessions I wish to attend at the registration stage?
A. Yes, delegates will be asked to indicate their preferences regarding which streams/sessions they are keen to attend at the registration stage.

In-person delegates will need to select their sessions in advance of the conference, as numbers will be limited for some sessions (mostly joint faculty workshops). To avoid disappointment, please be mindful about registering your preferences at the outset so RCR Learning staff can monitor and manage demand. Where space to do so, in-person delegates can drop into sessions they have not booked; entrance will be on a first-come, first-served basis. 
Please note that the followings session are now full for in-person delegates:

  • Thursday 13 October, Trainee stream - radiology
  • Thursday 13 October, 10:00-11:15, Joint faculty workshops stream: Abscess and biliary drainage workshop 
  • Thursday 13 October, 12:00-13:00,  Joint faculty workshops stream: Digital technologies and the future of work
  • Thursday 13 October, 15:00-16:00, Joint faculty workshops stream: Differential attainment in the RCR: Updates and actions
  • Thursday 13 October, 16:30-18:00,  Joint faculty workshops stream: Communicating at the sharp end workshop
  • Friday 14 October, Trainee stream - oncology

Recordings of these sessions (except for the Abscess and biliary drainage workshop, which will not be recorded) will be added to the CrowdComms virtual conference platform within 24 hours of the session taking place. Recordings are available for 30 days.

Online delegates will have access to all four streams (radiology, oncology, trainee, joint faculty workshops) and the plenary lectures too, and can move between streams as they wish. 
Delegates should however note the following:

  • One session is not available to view online: Thursday 13 October, 10:00-11:15, Joint faculty workshops stream: Abscess and biliary drainage workshop 
  • One session will not be interactive for virtual delegates; the session will be for observation only: Thursday 13 October, 15:00-18:00, Oncology lecture stream: Lung contouring session.  

Q. Are there any pre-conference exercises/activities I need to complete?
A. Delegates planning to attend the lung contouring session on Thursday 13 October, 15:00-18:00 will be asked to perform contouring exercises before, during and after the conference. We will use AQUILAB’s online Share Place platform. Participation does not require you to install any software; all you need is an internet enabled Windows computer/MAC (with the most up to date version of either microsoft edge, Firefox, Chrome or Safari installed). If you would like the faculty to be able to see your contours ahead of the live session at the conference, then please ensure they are submitted before this time. Please note however, faculty will not be providing individual feedback to you on your submissions as part of their presentation. Online delegates can complete the pre and post conference contouring exercises. The live contouring session on Thursday 13 October will however not be interactive for virtual delegates and will be for observation only. 

Q. Can I edit my booking at a later date? 
A.You can make some edits to your booking (i.e., changing which sessions you plan to attend, adding dietary or access requirements) by returning to the registration site, clicking on the white arrow on the ‘Register’ button and selecting ‘modify my registration’. If you wish to book an additional day or change your ticket type, please contact the RCR Learning Team or phone +44 (0)20 7406 5942.

Q. I've mislaid my receipt, how can I get a replacement?
A. You can request copy of your booking receipt by returning to the registration site, clicking on the white arrow on the ‘Register’ button and select ‘resend my confirmation email’. This email will contain your receipt as an attachment.

Attending the conference

Q. Is the in-person venue accessible?
A. We are committed to delivering events that are accessible and inclusive to the widest possible audience. The venue – the Eastside Rooms in Birmingham – is fully accessible for wheelchair users, welcomes guide dogs and assistance dogs, has induction loops fitted in some meeting spaces and breakout areas and has accessible toilets. Please read about accessibility at the Eastside Rooms to plan your visit. 

If you require any further information, extra assistance or specialist facilities please contact the RCR Learning Team by email or call +44 (0)20 7406 5942.

Q. What are the conference timings?
A. Thursday 13 October runs from 10:00-18:00 (with registration and coffee for in-person delegates from 9:00 and a drinks reception and networking session from 18:00-19:30). Friday 14 October runs from 8:00-16:45 (with registration and breakfast for in-person delegates from 7:30, ahead of a special keynote session at 8:00-8:45. For those not planning to attend the keynote session at 8:00, registration and coffee for in-person delegates will be from 8:30, ahead of the main programme beginning at 9:00). 

Q. Do I need to bring a laptop if I am planning to attend the lung contouring session in-person on Thursday 13 October?
A. Delegates planning to attend the lung contouring session on Thursday 13 October, 15:00-18:00 need to bring their own laptop and power cable to take part. We will use AQUILAB’s online Share Place platform. Participation does not require you to install any software; all you need is an internet enabled Windows computer/MAC (with the most up to date version of either microsoft edge, Firefox, Chrome or Safari installed). Please note that this session will not be interactive for virtual delegates and will be for observation only.

Q. How do I take part in interactive elements of the conference, such as polling?
A. In-person delegates will need a smart phone or tablet to take part in some of the interactive sessions as we will be using an online polling platform for delegate participation (CrowdComms). Online delegates will be able to take part on their laptops. It is very simple to use and you will be advised how to use the CrowdComms polling system ahead of the conference.

Q. How do I join the conference with an online ticket?
A. Online attendees will be sent details about how to join the virtual conference platform – CrowdComms – in the event reminder emails. These emails will be sent in the week leading up to the conference, and will include information about how to create a CrowdComms account ahead of joining the platform on 13-14 October.

Please ensure that your computer is compatible with the CrowdComms platform before registering to attend as an online delegate. The site supports the following operating systems:

  • iOS 8 and above on an Apple device.
  • Android version 5 and above (please note that android devices without Adobe PDF Reader or Chrome will not be able to open PDF files).
  • Chrome
  • Firefox 5 and above
  • Safari 5.1 and above
  • Chromium based browsers
  • Edge (most modern browsers)

Please note that Internet Explorer and Edge 18 are NOT supported by the platform. We recommend you update to the most recent version on your chosen browser before accessing the broadcast site.

Q. How can I access the ePosters submitted for the RCR abstract competitions? 

A. ePosters will be displayed on the SciGen Technologies platform, which will be available to view on giant tablets at the in-person venue (the Eastside Rooms, Birmingham) and on the virtual conference platform site (CrowdComms). In addition to viewing the ePosters on the days of the conference (13-14 October), the ePosters will remain on the SciGen platform for six months post conference. Details about accessing the SciGen site will be included in the event reminder emails, which will be sent in the last two weeks leading up to the conference.

Abstracts will also be available in a digital supplement, published on the Elsevier website.

Q. Will the conference be recorded and available to view at a later date?
A. Conference sessions will be recorded where the speakers consent, with the content available on the virtual conference platform – CrowdComms – within 24 hours of the live session taking place. Free access will be granted to conference delegates for up to 30 days post-conference. At present, recordings from all sessions will be made available, except for two which will only be available to watch live and will not be available to watch on catch up (please note that further sessions may be added to this list dependant on speakers' consent):

  • Thursday 13 October, 10:00-11:15, Joint faculty workshops stream: Abscess and biliary drainage workshop
  • Friday 14 October, 12:30-13:30, Trainee lecture stream - Oncology, Proffered paper presentations

Delegates should also note that four of the recorded sessions will be edited, with one lecture, or a videos, removed from each session (due to the editing involved, these recordings will not be available to watch within 24 hours. They will be uploaded to the CrowdComms platform within one week of the conference taking place, and will be available to view for 21 days):

  • Thursday 13 October, 16:30-18:00, Communicating at the sharp end workshop
  • Friday 14 October, 9:00-11:00, Radiology lecture stream: Sports injury
  • Friday 14 October, 13:30-14:45, Oncology lecture stream: Optimising drug/radiotherapy combinations
  • Friday 14 October, 9:00-11:00, Joint faculty workshops stream: Paediatric oncology workshop: Diagnosis and management of medulloblastoma

Q. Will delegates be included in the filming and photography taking place in sessions?
A. Delegates may be photographed, filmed, livestreamed and sound recorded at RCR events. Audience members grant the RCR the right to use photographs and recordings of any type made of their attendance in any and all media, and by means of publicity and promotion relating to the RCR. Delegates who do not wish to be photographed or filmed should make themselves known to RCR event staff 
at the beginning of the event or ahead of the event (to conf@rcr.ac.uk). Please refer to our event T&Cs for further information.

Q.Will I be given a delegate pack on arrival to the conference?
A.In line with the RCR’s green agenda, delegates will not be supplied with a hard copy of the delegate programme. Instead, we will add this on to our conference website hosted by CrowdComms, giving you access to the programme, ePosters, sponsor information, audience polling and virtual networking. Access to this will be given in the week leading up to the conference.

Q. What guidance is available regarding your COVID-19 measures?
A. RCR events are staged in line with the government’s COVID-19 guidelines. The wearing of facemasks is optional. Please be aware of those around you and be mindful that some attendees may be maintaining a degree of social distancing, especially in busier areas. 

Cancellation and transfer policy

Q. What is the cancellation policy?
A. Cancellation requests received before 29 September 2022 will receive a full refund minus a £25 administration fee. Delegates cancelling after this date will be liable to pay the full meeting price unless the College considers there to be exceptional circumstances that would warrant a full refund. Please refer to our T&Cs for further information about our cancellation and transfer policy.

CPD credits

Q. How many CPD credits will I get for attending the conference?
A. Delegates will be allocated 6 CPD credits per day. 2 extra credits can also be gained by reviewing ePosters and completing a self-reflective form

To ensure attendance is recorded, in-person delegates will need to check in at the registration desk for each day of the conference, while online delegates should log in using the email address they used to register and under their name, rather than a nickname or abbreviation. Certificates will be sent by email within 10 working days of the conference taking place.

Terms and conditions

Q. Where can I find the RCR’s event T&Cs?

A. These are available here. Booking a place at an RCR event constitutes your acceptance of these T&Cs and your agreement to comply with them.

 

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